Home » IT Services News » IT Services News No. 192 (Apr 2018) » Annual Purchase and Renewal of Software Site Licenses

Annual Purchase and Renewal of Software Site Licenses

ITS is coordinating a number of site licenses to facilitate departments to order the commonly used software items through bulk purchase arrangement at an educational and discounted price.

Below are the site licenses that have just been renewed or will soon be renewed-

1. Microsoft Products

Microsoft Enrollment for Education Solutions (EES):  The University continues to subscribe centrally the renewal of the Microsoft Enrollment for Education Solutions (EES) for all departments for June 1, 2018 – May 31, 2019 like last year.  With this arrangement which improves institutional work efficiency in the spirit of SMARTER@HKU initiative, all departments are eligible to use the up-to-date versions of Windows and Microsoft Office products on all PCs owned or leased by departments during the stated subscription period.

In addition, all staff and faculty members during the subscription period can enjoy the right to download and install Microsoft Office ProPlus (Office 365 ProPlus) on up to 5 personal machines (PC or Mac) and Office apps on 5 mobile devices including Android, iPad, and Windows tablets without cost, as long as they are under employment of the University.  At the same time, they can also use Microsoft’s online cloud storage OneDrive for Business (5TB in size) and Skype for Business.  Please refer to http://www.its.hku.hk/documentation/guide/cloud/o365 for details.

Microsoft Select Plus:  We are also renewing the tender for departments to purchase other Microsoft products not covered by EES on perpetual basis e.g. Windows Server under the Microsoft Select Plus agreement. 

2. Statistical Products – SAS and SPSS

The University has subscribed the campus licenses for both SPSS and SAS, the commonly used statistical packages.  These two licenses are offered on a subscription basis.  Departments can subscribe these licenses from ITS under a cost-recovery arrangement. 

The renewal exercises for both software cover the period July 1, 2018 – June 30, 2019.  The one for SPSS has already been completed in March 2018 while that for SAS has just begun.  Departments who would like to order these 2 software items can contact ITS directly any time. 

3. Anti-virus Solutions – Sophos and Kaspersky Solutions

We are coordinating an annual purchase exercise on Sophos Endpoint Protection and Kaspersky Endpoint Security for Business for departments who would like to order additional licenses for use during the period July 1, 2018 to June 30, 2019. 

Sophos Endpoint Protection (SAV) is the most widely used anti-virus solution among departments.  Similar to the coordination of EES, starting from July 1, 2018, ITS will subscribe SAV licenses for all departments centrally so that the related software renewal effort in departments can be saved.   Departments will soon receive our notification for providing us the information of SAV licenses required for the period July 1, 2018 to June 30, 2019.

Departments having the requirement of using Kaspersky Endpoint Security for Business (KAV) instead of the centrally provided SAV for 2018/19 can place us an ITS Order Form CF36.  We will consolidate the purchase requests from departments and place an order with the supplier.  Details can be found in the notification to be sent out to departments soon.

4. Symantec Ghost

Symantec Ghost is for imaging and deploying desktops, laptops, tablets, and servers.  The licensing terms are as follows:

  1. Symantec Ghost uses a one license per machine policy. Each machine that has Symantec Ghost loaded onto it needs a separate license to be legally compliant. There is no single network license that covers all machines.  All cloned or image backup machines will require one license for every machine.
  2. Each license allows cloning and restoring one PC for its entire lifetime.  If a licensed PC is permanently decommissioned, its license can be transferred to another PC for that system’s lifespan.
  3. Symantec Ghost licenses are perpetual and do not expire over time. 

The current annual subscription period ends on 30 June 2018.  Departments can receive software upgrades, updates and patches of Symantec Ghost for licenses with active maintenance or they can consider not renewing the Ghost licenses if they do not need these services. 

Again, departments using Symantec Ghost licenses will receive the renewal notification very soon.

For the latest pricing information and supplier contacts on the above mentioned site licenses (except EES and SAV which will be subscribed centrally), please refer to the relevant webpage under HKU Portal (type "tender" in the Search field > click the link "Tender Prices") or contact our Ms Sarah Li at 3917 6231 or ymli@hku.hk.  Orders can be submitted to ITS via ITS Order Form CF36.

Idy Tang
User Services Team
Tel: 3917 6220
Email: tangky@hku.hk