Home » IT Services News » IT Services News No. 186 (Apr 2017) » Annual Purchase and Renewal of Software Site Licenses

Annual Purchase and Renewal of Software Site Licenses

ITS is coordinating a number of site licenses to facilitate departments to order the commonly used software items through bulk purchase arrangement at an educational and discounted price.

Below are the site licenses that have just been renewed or will soon be renewed-

1. Microsoft Products

Microsoft Enrollment for Education Solutions (EES):  This is a cost-effective and easy-to-manage volume licensing program and about 150 departments are joining the EES to enjoy its benefits.  Departments can run the latest version of selected Microsoft products (click here for details) on all computers owned/leased by them during the subscription year.

The current 3-year agreement will expire on May 31, 2017.  Departments will be kept informed of the renewal arrangement within the next few weeks.   

Microsoft Select Plus:  We are also renewing the tender for departments to purchase other Microsoft products not covered by EES and for departments who do not subscribe to EES to acquire the Microsoft licenses on perpetual basis. 

2. Statistical Products – SAS and SPSS

The University has subscribed the campus licenses for both SPSS and SAS, the commonly used statistical packages.  Their renewal exercises covering the period July 1, 2017 – June 30, 2018 have just been completed.  Departments who would like to order these 2 software items can contact ITS directly any time. 

3. Anti-virus Solutions – Sophos and Kaspersky Solutions

We are coordinating an annual purchase exercise of Sophos Endpoint Protection and Kaspersky Endpoint Security for Business for departments who would like to order additional licenses for use covering the period July 1, 2017 to June 30, 2019 (the end date of all Sophos and Kaspersky licenses acquired through ITS are aligned to June 30, 2019, the end date of the 3-year contract period).

Departments can keep receiving the latest virus signature updates and using the upgrade version whenever available with licenses ordered.  Notification will be sent to departments very soon.  

4. Symantec Ghost

Symantec Ghost is for imaging and deploying desktops, laptops, tablets, and servers.  A new version, Symantec Ghost Solution Suite 3.2 has just been released in April 2017. Departments with active maintenance for their Symantec Ghost licenses can enjoy using this latest version.  The licensing terms are as follows:

  1. Symantec Ghost uses a one license per machine policy. Each machine that has Symantec Ghost loaded onto it needs a separate license to be legally compliant. There is no single network license that covers all machines.  All cloned or image backup machines will require one license for every machine.
  2. Each license allows cloning and restoring one PC for its entire lifetime.  If a licensed PC is permanently decommissioned, its license can be transferred to another PC for that system’s lifespan.
  3. Symantec Ghost licenses are perpetual and do not expire over time. 

The current annual subscription period ends on 30 June 2017.  Departments can receive software upgrades, updates and patches of Symantec Ghost for licenses with active maintenance or they can consider not renewing the Ghost licenses if they do not need these services. 

Departments using Symantec Ghost licenses will receive the renewal notification very soon.

For the latest pricing information, ordering arrangement and supplier contacts on the above mentioned site licenses, please refer to the relevant webpage under HKU Portal (type "tender" in the Search field > click the link "Tender Prices") or contact our Ms Sarah Li at 3917 6231.

Idy Tang
User Services Team
Tel: 3917 6220
Email: tangky@hku.hk