Home » IT Services News » IT Services News No. 180 (Apr 2016) » Annual Purchase and Renewal of Software Site Licenses

Annual Purchase and Renewal of Software Site Licenses

ITS is coordinating a number of site licenses to facilitate departments to order the commonly used software items through bulk purchase arrangement at an educational and discounted price.

Below are the site licenses that have just been renewed or will soon be renewed-

1. Anti-virus Solutions

The 3-year subscription period of Sophos Endpoint Protection and Kaspersky Endpoint Security for Business will expire on 30 June 2016.  Departments have to renew their licenses in order to keep receiving the latest virus signature updates and using the upgrade version whenever available. 

2. Symantec Ghost

Symantec Ghost is for imaging and deploying desktops, laptops, tablets, and servers.  A new version, Symantec Ghost Solution Suite 3.1 has just been released in March 2016 and departments with active maintenance for their Symantec Ghost licenses can enjoy using this latest version.  The licensing terms are as follows:

  1. Symantec Ghost uses a one license per machine policy. Each machine that has Symantec Ghost loaded onto it needs a separate license to be legally compliant. There is no single network license that covers all machines.  All cloned or image backup machines will require one license for every machine.
  2. Each license allows cloning and restoring one PC for its entire lifetime.  If a licensed PC is permanently decommissioned, its license can be transferred to another PC for that system’s lifespan.
  3. Symantec Ghost licenses are perpetual and do not expire over time. 

The current annual subscription period ends on 30 June 2016.  Departments can receive software upgrades, updates and patches of Symantec Ghost for licenses with active maintenance or they can consider not renewing the Ghost licenses if they do not need these services. 

We are now working with the suppliers regarding the annual renewal arrangements for the above anti-virus and Symantec Ghost solutions and departments will receive our renewal notifications very soon.   

3. Microsoft Products

We have just completed the renewal of the Microsoft Enrollment for Education Solutions (EES, previously called Micrsoft Campus Agreement (MSCA)) for 2016/17 through which subscribing departments can run the latest version of Microsoft Campus desktop and CAL (Client Access License) products on computers owned/leased by them until 31 May 2017 by paying an annual fee.  About 150 departments joined the EES of 2016/17 to enjoy the benefits of this cost-effective and easy-to-manage volume licensing program. 

At the same time, we are now renewing the tender for Microsoft Select Plus for departments to purchase other Microsoft products not covered by EES and for departments who do not subscribe to EES to acquire the Microsoft licenses on perpetual basis. 

4. Statistical Products

We have just completed the renewal of the SAS licenses for the period 1 July 2016 – 30 June 2017.  For SPSS, we are still awaiting the renewal fee for 2016/17 and will keep departments informed of the renewal arrangement once it is available. Departments who would like to order these 2 software items can contact ITS directly. 

For the latest pricing information, ordering arrangement and supplier contacts on the above mentioned site licenses, please refer to the relevant webpage under HKU Portal (type "tender" in the Search field > click the link "Tender Prices") or contact our Ms Sarah Li at 3917 6231.


Idy Tang
User Services Team
Tel: 3917 6220
Email: tangky@hku.hk