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Computer News No. 138 Mar.-Apr. 2009

Outside Practice Management System Enhanced with New Features

    1. Introduction
    2. New Features

1. Introduction

The Outside Practice Management System (OPMS), accessible through HKU Portal, is for online submission of outside practice applications, endorsement, approval and subsequent reporting of income received. We are glad to announce that two new features, namely "Applicant Proxy" and "Uploading Supporting Documents", have been added since March 2009.

The "Applicant Proxy" provides applicants with a way to delegate their data entry tasks to their proxies and "Uploading Supporting Documents" allows applicant to attach supporting documents with their applications which can assist to streamline the application workflow and save the use of paper.  Both features will help to add efficiency in the application and approval processes.
 

2. New Features

(a) Applicant Proxy:

Through the "Appoint Proxy" function, applicants can appoint proxies to submit application(s) and actual income return(s) on their behalf. They can assign, change or delete a proxy who is a staff member of their Faculty by entering the staff number of the proxy as shown in Figure 1. Applicant can change their  proxy at any time (only 1 proxy is allowed for each applicant) and a proxy can act on behalf of more than one Professoriate Staff member.

Figure 1: Electronic Form on "Appoint Proxy"



(b) Uploading Supporting Documents:

The "Uploading Supporting Documents" feature allows applicants to upload documents to support their outside practice application(s) or actual income return(s). Before an application is submitted, or after an application is approved, applicants can upload supporting documents under the "Supporting Documents" page, as shown in Figure 2, by pressing the "Browse" and "Add" buttons.

Figure 2: Screen Shot of "Uploading Supporting Documents"



For details on the system operations, please refer to the User Guide by clicking the link "User Step Guide" at the left hand side menu.
 

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