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Computer News No. 138 Mar.-Apr. 2009

Email Accounts for Graduating Students of 2009

    1. Free email accounts for HKU graduates
    2. Reminders for graduating students
    3. What about the network service?

1. Free email accounts for HKU graduates

All degree graduates of the University can enjoy the use of a free email account in the HKU graduate email system.  This graduate email account is intended to facilitate the communications between the University and her alumni and for personal and non-commercial use.  This account is automatically created for graduating students and no account application is needed.  Computer Centre will notify all graduating students by email of the termination of their student accounts and the creation of their graduate accounts when their graduation status can be confirmed.

The new graduate email accounts on the graduate.hku.hk system have the same account names and passwords as those of their student email accounts.  For example, for a student whose account is UID@hkusua.hku.hk or UID@hkusuc.hku.hk, his new email address on the graduate server will be UID@graduate.hku.hk.  Note that the emails on the hkusua.hku.hk or hkusuc.hku.hk system will not be exported or forwarded to the graduate.hku.hk system.  Graduating students are advised to save email messages which they want to keep and notify their correspondents of the new email address before the termination of their student accounts.

Graduates can access their email accounts from the Internet via IMP webmail at http://webmail.hku.hk/ and choose the email server graduate.hku.hk.

The default disk quota allocation for graduate email accounts is 10MB. Graduates are reminded to always check their disk quota usage to avoid exceeding disk quota.  When your disk quota is exceeded, you cannot login successfully or delete mail because the trash folder cannot be updated.  You must get some temporary disk space and then delete unwanted mail.  Click here to see a solution to this problem.

Graduates can forward emails to their graduate email accounts to other email accounts by setting up email forwarding at http://webmail.hku.hk/ => choose the link "Set/Unset Email Forwarding" at the top of the page. Once the email is forwarded, the email is not kept in the graduate email account.

Computer Centre has also implemented the anti-spam facility on the graduate server.  For details on spam control, see our FAQ's

2. Reminders for graduating students

All graduating students graduating in June and July 2009 will be notified by email that their HKUSUA or HKUSUC accounts will expire on 31 August 2009.  If you are a student graduating this summer and receive such an email notification, you should:

  • copy and save your files, emails and address books that are on the HKUSUA or HKUSUC server onto your PC or own storage media, e.g. CD-R disc or USB thumb drive, before your student account expires.  See FAQ on how to download email messages from Webmail;
  • notify your email correspondents of the change of email address before your HKUSUA or HKUSUC account expires;
  • cancel all mailing list subscriptions before your HKUSUA or HKUSUC account expires;
  • be aware that the email forwarding function of your HKUSUA or HKUSUC account will not work after the account expires on 31 August 2009 because the email account will be closed and deleted;
  • manage your graduate email using IMP webmail at http://webmail.hku.hk/;
  • be aware that the disk quota limit on the graduate server is 10MB and remember to delete unwanted emails on graduate.hku.hk regularly.

The web site for managing your graduate email account (change password, change account name (allowed change ONCE ONLY), set mail alias, set forwarding, etc.) is at  http://www.hku.hk/convocat/gradmail.htm

Note: University alumni who graduated before 2001 can apply for their graduate email accounts on-line at the above site by clicking the link "Apply Now".

3. What about the network service?

To gain access to the the graduate email accounts through Internet using the IMP webmail as described above, graduates must arrange for their own Internet access by themselves, say by subscribing to a commercial service from an Internet Service Provider (ISP). Students will not be able to access to HKU campus network, roaming networks such as "eduroam", "Universities via PCCW", "Universities via Y5ZONE" and HKUVPN once their student accounts expire.

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