Computer News No. 115  May-June 2005

Email Accounts for Graduating Students of 2005 

      1. Free email accounts for HKU graduates
      2. What about the network service?
      3. Reminders for graduating students

1. Free email accounts for HKU graduates

All degree graduates of the University can enjoy the use of a free email account in the HKU graduate email system.  This graduate email account is intended to facilitate the communications between the University and her alumni and is not for commercial use.  This account is automatically created for graduating students and no account application is needed.  Computer Centre will notify all graduating students by email of the termination of their student accounts and the creation of their graduate accounts when they have completed their graduation requirements.

The new graduate email accounts on the graduate.hku.hk system have the same account names and passwords as those on the hkusua.hku.hk system.  For example, for a student whose account is UID@hkusua.hku.hk,  his new email address on the graduate server will be UID@graduate.hku.hk.  Note that the email on the hkusua.hku.hk system would not be migrated or forwarded to the graduate.hku.hk system.  Graduating students are advised to save email messages which they want and notify their correspondents of the new email address.

Graduates can access their email accounts from the Internet via IMP webmail at http://webmail.hku.hk/.

Computer Centre has also implemented the anti-spam facility on the graduate server.  For details on spam control, see our FAQ's

The default disk quota allocation for graduate email accounts is 10MB.  Graduate users can also subscribe for more disk space at a charge of  HK$160 per 20MB per annum.  Click here for details on subscribing for more disk space.

Graduates are reminded to always check their disk quota usage.

Do not exceed your disk quota because when your disk quota is exceeded, you cannot login or delete mail because the trash folder cannot be updated.  You must get some temporary disk space and then delete unwanted mail.  Click here to see a solution of this problem.

2. What about the network service?

To gain access to the the graduate email accounts through Internet using the IMP webmail as described above, graduates must arrange for their own Internet access by themselves, say by subscribing to a commercial service from an Internet Service Provider (ISP).  Alternatively, they can also consider to apply for the Graduate HKUPPP dial-up service provided by Computer Centre on charge basis to connect their PCs to the HKU network via dial-up modems.  For details of the Graduate HKUPPP service, please browse the FAQ's for graduates.  Please note that like the case for users of commercial ISP, the Libraries does not provide free access to its electronic resources to users of the Graduate HKUPPP. 

3. Reminders for graduating students

All graduating students will be notified by email that their HKUSUA accounts will expire after a grace period of 31 days from the date of graduation.  If you are a student graduating this summer and receive such an email notification, you should:

  • copy and save all your files, email and address books that are on the HKUSUA server onto your own storage media, e.g. CD-ROM, before your HKUSUA account expires.
  • notify your email correspondents of the change of email address before your HKUSUA account expires.
  • cancel all mailing list subscriptions before your HKUSUA account expires.
  • be aware that the email forwarding function of your HKUSUA account will not work after the account expires.
  • be aware that the disk quota limit on the graduate server is 10MB.  Please remember to delete unwanted mail.
  • manage your graduate email using IMP webmail at http://webmail.hku.hk.

The web site for managing your graduate email account (change password, set mail alias, set forwarding, etc.) is at  http://www.hku.hk/convocat/gradmail.htm

University alumni who graduated before 2001 can apply for their graduate email accounts on-line at the above site by clicking the link "Apply Now".

For further enquiries, please browse the FAQ on email and PPP accounts for HKU Graduates or send email to ithelp@hku.hk.