Computer News No. 115  May-June 2005

A Web Site for Daily Departmental Notices Sent by Bulk Email

      1. Daily notices of HKU departments sent by bulk email
      2. Home page for reading daily notices of HKU department
      3. Procedure to enable receipt of the daily index of departmental notices

1. Daily notices of HKU departments sent by bulk email

It has been a common practice for departments and student societies of the University to disseminate seminar announcements, notices of events and other news to staff members and students using the HKU Bulk Email Delivery System.  While departments and student societies would like to deliver their announcements and notices directly and separately to individual recipients by means of bulk email, some users have suggested that instead of requiring them to receive their interested bulk emails separately, it would be desirable for them to receive only an index of all of bulk email messages sent on a day, so that they can choose to read those which are of their interests.

We are pleased to announced that this valuable suggestion from our users has been implemented.  Starting from July 2005, staff members of the University can elect to receive an email with the subject "Daily Notices for All Staff Members" and students can similarly elect to receive an email with the subject "Daily Notices for All Students" in July 2005. 

The daily notice for all students would look like the following:

From: "HKU Bulk Email Delivery System"
To: "HKU Students"
Subject: Daily Notices for All Students

Daily Notices for All Students  Jun 22, 2005

For details, please visit:
http://www.its.hku.hk/bulkemail/student.htm

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1. From Faculty of Education
Research Seminar on 24 June 2005
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2. From Graduate House
Talk and Photo Exhibition
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---------------- Note from Bulk Email Delivery System ----------------
This is a 'General Notice' from a university department distributed
by the Bulk Email Service offered by Computer Centre .
You can select to enable or disable the delivery of 'General Notices'
by login HKU Portal http://hkuportal.hku.hk/ with HKU Portal UID &
PIN (i.e. email password) -> 'MyFavourites' tab -> 'Bulk Email Control'
under 'Email Utilities'.

2. Home page for reading daily notices of HKU departments

Staff members and students can follow the hyperlinks in the emails as shown below to read the notices.  

Note: Owing to the internal dissemination nature of these departmental notices, user authentication using HKU Portal UID/PIN is required for access to these daily notices from Internet outside the University Campus Network boundary whereas access to these notices within the University Campus Network is direct.

The home page of daily departmental notices looks like the following:

screenshot of Daily Department Notices

3. Procedure to enable receipt of the daily index of departmental notices

Users who wish to receive the daily index of departmental notices by email should carry out the following procedure to enable this service:

      login the HKU Portal  http://hkuportal.hku.hk/ with your HKU Portal UID & PIN (i.e. email password)
=> click the 'MyFavourites' tab
=> click the 'Bulk Email Control' hyperlink under 'Email Utilities'
=> select "Daily Notices of HKU Departments" and click the arrow button to move it under the column of the "Receive List "; and likewise select the department names from which you do not want to receive any bulk emails and click the appropriate arrow button to move them under the column of the "Not Receive List".