- About AVS
- Key Benefits
- Centralized Purchase
- Remote Support and Management
- HKU Learning Space Design Guidelines and Standards
- Rollout Schedule
- Focus Group
ITS has introduced a set of common Audio Visual Standards (AVS) to facilitate University central/departments in the acquisition and setting up of rooms with audio visual facilities. AVS aims to provide an easy-to-use and cost-effective solution to address the common needs of departments in managing the audio visual facilities. AVS includes the following components:
- Purchase of audio visual equipment and consumable items through term tenders
- Remote support, management and monitoring of audio visual equipment
- Learning Space Design Guidelines
Efficiency gains and resource savings
- Economies of scale through bulk purchase
- Centralized monitoring and remote support of the standardized audio visual facilities
- Standardized purchase and training to reduce technical support and learning curve at department level
- Enhance user experience with standard equipment and settings in different venues
ITS coordinates the tendering exercises for the purchase of audio visual equipment. Department staff can visit HKU Portal for the tender lists (search for “tender” and click the link “Tender Prices”). The current term tenders cover high-definition visualizer, wireless microphones, projectors and projector consumables. Review will be done timely for updating and extending the coverage of models and types of audio visual equipment.
- Departments can enjoy remote support from ITS as long as their equipment and installation are in compliance with AVS.
- The centralized support of audio visual equipment allows departments to monitor, manage and solve technology issues through the remote support feature of the centralized control system whenever necessary which can reduce the resolution time of the issues.
- The centralized control system enforces environmental friendly policy which can turn off the audio visual equipment remotely whenever the room is empty and not in use for reducing energy consumption and lengthening the usage life of the audio visual equipment.
The HKU Learning Space Design Guidelines and Standards facilitates audio visual setup in rooms of different sizes and seating capacity. The common standards covers acquisition, setup, commissioning and management of audio visual equipment and the requirements on coordinating with discipline consultants/contractors in remodeling of the audio visual facilities.
The new service has been rolled out in November 2018.
Colleagues are welcome to join the briefing sessions and workshops and make use of the advisory sessions offered:
Briefing Sessions and Workshops
The following briefing sessions and workshops will be arranged and details will soon be announced and posted up at https://www.its.hku.hk/SMARTER-IT#trainingsessions:
- Briefing sessions on tackling high-level project management and hands-on technical training workshops will be organized for departmental audio visual or IT support staff.
- The audio visual and Integrated Experience Association (AVIXA) and industrial manufacturers will be invited to share the latest technologies or techniques through which departments will be updated with the latest development trend in the audio visual industry.
Advisory Sessions with ITS Team
Departments who wish to get advice and guidance on the following types of projects can book a consultation session with ITS by sending an email to email@example.com:
- Audio visual system design, procurement, tendering and installation
- Real-time audio visual system maintenance supported by AMX Remote Support Suite (RMS)
- Audio visual equipment operations and maintenance
A Focus Group will soon be formed to collect feedback from departments on their needs and suggestions on AVS and the associated support regarding the use of audio visual equipment. Invitation email will be sent out soon.