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Track and revoke files protected by AIP

The function on Track and Revoke files requires an add-on license to work.  Such licenses are assigned to staff on Band G/H/I/J and Terms of Service I who joined the University before 1 June 2017.   These licenses may be reclaimed for assignment to other colleagues if they have not been used over a period of time.  If you wish to use these functions but have not been assigned with the said license, please send your HKU Portal UID to ithelp@hku.hk.

NOTE: Once you revoke acess to a protected file, the recipients will not be able to access the file immediately.

  1. For MS Office files:
    In Microsoft Office (Word, Excel or PowerPoint), click the aip icon  button and "Track and Revoke".
    track and revoke

    For other file types:
    i) In File Explorer, right-click the protected file, and select "Classify and Protect".
    run aip
     
    ii) Click "Track and Revoke".
    track and revoke in aip
     

  2. Login your HKU Portal UID (your UID@hku.hk) and PIN.
    Sign in with hku account
     
  3. After successful login, you can see your protected documents. If you want to revoke access of a specific file, please click its file name.
    file list
     
  4. Click "Revoke access".
    file status 
     
  5. Click "Confirm". Access granted to the document will be revoked immediately.
    confirm revoke