The function on Track and Revoke files requires an add-on license to work. Such licenses are assigned to staff on Band G/H/I/J and Terms of Service I who joined the University before 1 June 2017. These licenses may be reclaimed for assignment to other colleagues if they have not been used over a period of time. If you wish to use these functions but have not been assigned with the said license, please send your HKU Portal UID to firstname.lastname@example.org.
NOTE: Once you revoke acess to a protected file, the recipients will not be able to access the file immediately.
For MS Office files:
In Microsoft Office (Word, Excel or PowerPoint), click the button and "Track and Revoke".
For other file types:
i) In File Explorer, right-click the protected file, and select "Classify and Protect".
ii) Click "Track and Revoke".
Login your HKU Portal UID (your UID@hku.hk) and PIN.
After successful login, you can see your protected documents. If you want to revoke access of a specific file, please click its file name.
Click "Revoke access".
Click "Confirm". Access granted to the document will be revoked immediately.